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Town Administrator

The Office of the Town Administrator is committed to providing quality and innovative service in a supportive and creative environment. The Town Administrator works to ensure that the resources of the Town are utilized in the most efficient and effective manner by encouraging high levels of cooperation and teamwork. The Town Administrator’s office is committed to responsiveness, ethical conduct, and transparency and to providing high quality and effective services to all residents, visitors, and businesses.

The Town Administrator is the Chief Operating Officer of the Town.  They coordinate and are responsible for the daily administration of the town including supervising daily town operations, administrating the personnel, financial, and purchasing policy, and preparing and implementing operating and capital budgets of the Town. The Town Administrator serves as a liaison between the Selectman’s office and other Town departments, as well as with state and other municipal offices and the general public. The Administrator negotiates and approves contractual services, pursues grant opportunities, and represents the Board of Selectman in negotiating all union contracts.

Employment Contract: Collective Bargaining Agreements

The chief administrative officer of the Town shall make accessible electronically each and every personnel employment contract for all departments in the Town which has been signed and is in force. Whenever any new contract replaces an expired contract, or when a contract is extended, with or without modifications, then said new or extended contract(s) shall replace the existing contract(s) on the Town website.

A collective bargaining agreement (CBA) is a written legal contract between an employer and a union representing the employees. The CBA is the result of an extensive negotiation process between the parties regarding topics such as wages, hours, and terms and conditions of employment.

Employment Contracts: Individual Employee Contracts

The chief administrative officer of the Town shall make accessible electronically each and every personnel employment contract for all departments in the Town which has been signed and is in force. Whenever any new contract replaces an expired contract, or when a contract is extended, with or without modifications, then said new or extended contract(s) shall replace the existing contract(s) on the Town website.

Capital Improvement

A capital improvement program provides a blueprint for planning a community’s capital expenditures and is one of the most important responsibilities of local government officials. It coordinates community planning, financial capacity, and physical development.

A CIP is composed of two parts—a capital program and a capital budget. The capital program is a community planning and fiscal management tool that spans five to ten years. The capital program identifies capital items, typically defined as tangible assets or projects that cost more than a certain threshold (e.g., $20,000) and have a minimal useful life span (such as five years), provides a planning schedule, and offers financing options. The capital budget is the upcoming year’s spending plan for capital items presented to the legislative body for approval.

Procurement

Chapter 30B is the law that governs the procurement of supplies, services, and real property by cities, towns, and other local jurisdictions in Massachusetts. It contains procedures to ensure open and fair competition for contracts paid for with public money. 

A local jurisdiction that wishes to use Chapter 30B’s request for proposals (RFP) process must appoint a CPO to oversee procurements of $50,000 or more. The CPO may also be responsible for all activities related to buying, leasing, renting or acquiring supplies or services for all departments.

The Chief Procurement Officer (CPO) ensures that the local jurisdiction’s contracting practices are carried out according to state law and local requirements. Centralized purchasing under a CPO can result in greater efficiency, improved quality of supplies and services, and cost savings. The CPO may also delegate procurement powers and duties.

Bid/RFP Request